Deputy Manager / Executive Coordinator & HR Officer

Position: Deputy Manager / Executive Coordinator & HR Officer

Job Summary:
Responsible for overall coordination, supporting the Director's work, managing HR functions, and ensuring smooth and efficient internal administrative operations within the organization.

Key Responsibilities:

• Coordinate with internal and external stakeholders (Contractors, Suppliers, Partners)
• Assist the Director in tracking tasks and implementing plans
• Represent the Director in meetings or coordination when required
• Prepare and draft official documents (Reports, Memos, basic Contracts)
• Manage and organize company documentation and records
• Handle HR functions (recruitment, selection, interviews, onboarding)
• Maintain employee records and internal policies
• Coordinate with contractors and project stakeholders
• Support general administrative tasks (Office management, Procurement, Scheduling)
• Monitor performance and report updates to the Director

Qualifications:

• Bachelor's degree in Business Administration, HR, Management, or related field
• 2–5 years of experience in administration or HR (preferred)

Skills:

• Strong coordination and organizational skills
• Excellent document drafting and professional communication skills
• Knowledge of HR processes and recruitment
• Good time management and multitasking abilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• High level of responsibility and confidentiality

Working Conditions:

• Office-based with occasional external meetings (partners / project sites)
• Work closely with the Director
• Ability to work under deadlines and pressure